There are several things to keep in mind before setting up a summer campus, if we want a campus for morning shifts and afternoons, if we want to have dinner service (if there are afternoon shifts), if we offer transportation, etc.
To create a summer campus we will go to Planning-> Campus-> Campus
We will open a window listing all the campuses we have available. Click on the "New" button as the image shows.
We will open the window of a Campus File to fill out.
In this tab the most important and what we have to take into account to be a summer campus, is that the beginning and end dates of the campus are during the summer months. Therefore we will select in the calendar both start and end dates.
As well as how to detail the enrollment, since the campus at least we will hire for weeks and not days.
When it is already created, from the window where the list of all the campuses is, we will click on the button "Edit" the campus that we just created, to continue concretizing things from it.
In the section of Additional Data, we can put the weeks that can be targeted the students, to invoice them for each targeted week
Once inside, we will go to the "Groups" option on the left menu and press the "New" button to create different shifts, if we want the camp to be divided in mornings, afternoons or full.
Pressing the "New" button will open a tab to fill it. We will give you the name of the group we want and if you have intensive or split shifts. We can also tell you the ages of those groups and limit groups.
Now we can also put a maximum number of seats per week and per shift, it is not necessary that the same places for every week.
How do we configure it? To be able to configure this option we will go to the Groups of our campus and edit the group to which we want to change the places.
In the popup window we will see the option of Detailed Vacancies. From here we will create a new option from where we can filter by range of weeks and even by shift. Where these detailed vacancies will command above the others.
Later we will choose the option "Prices and discounts" from the menu on the left. We will see that in the screen of the right we have four options, Prices, Additional Charges, Automatic Discounts and Direct Discounts. Let's set up these tabs, to create our summer campus well.
In this tab we will fill in the Description, the group to which it belongs, and in quota we will introduce the Amount of the first week of campus.
How to define the prices of the campus according to the number of weeks contracted?
First we must have several weeks created in our campus. For this we will an additional data -> weeks definition, and click on the "New" button, to create the weeks of campus.
Once we have the different weeks of campus created we will go to Prices and Discounts -> Prices and click on the "New" button to create a suitable price for our preferences. Within the tab of the price we will select for which group we want it to be this price, the shift and the week we want (this is in case we want one week to have a different price to another etc)